May 2018

Minutes for the Meeting of May 3, 2018

Board Members:

Ngassam Ngnoumen (Co-President), Dan Lacugna (Co-Treasurer), Kerry Steele-Rubin (Co-Treasurer), Lorraine Kennedy (Secretary), Sylvia Ortega (Ex Officio), John Wang (Officials Co-Coordinator), Amy Boland (8U Rep), Candace Twiss (Pet-WRAT Coordinator), Ellen Johnston (Head Coach)

A quorum was achieved and the meeting was called to order.


Ngassam Ngnoumen called the meeting to order. Members present reviewed the minutes from April 19th meeting. Sylvia Ortega motioned to approve the minutes as stated. Dan Lacugna seconded the motion.

RESOLVED that the minutes from the April 19th, 2018 meeting, as presented to the Committee, were approved.

  • Coaches Report: Presented by Ellen Johnston
    1. Senior Spring Invitational
      • Smaller attendance than usual due to Crimson not being able to fully participate.
      • 13 Teams have registered; All sessions will run between 3-4 hours.
    2. Town Meet – Looking for date to be after Age Groups and before end of July.
    3. Pool Air Quality – Dectron system and damper issues have been fixed. The Y is reviewing recommendations given by outside consultant, Controlled Air, to determine next steps. The committee will continue to be engaged regarding updates and progress made. Will see what information can be communicated to the team regarding continued progress on this issue.
    4. Short Course – Checking with YMCA management to see if we can exchange hosting the Pentathlon with the Y States Senior meet in January. Next step would be to bid for this meet. Could possibly provide more revenue and would be fixed year over year since all clubs that are going to Y Nationals need to swim this meet. Potentially Friday evening for distance and 2 sessions on Saturday. Dependent on YMCA approval.
  • Treasurers’ Report: Presented by Kerry Steele-Rubin
    1. We are within budget parameters for this year. $170K income; $207 expenses.
    2. Y National participants will be receiving a refund now that all expenses have been received.
  • USA Swimming Manager Report: Presented by Ngassam Ngnoumen for Adrienne Williams
    1. No major issues to report.
  • PET WRAT Report:   Presented by Candace Twiss
    1. 45 families are short points; 18 have 15+ points; 27 have less than 10 points. Discussion was raised again about raising the penalty for non-participation or having a sliding scale, and also giving families short on points prior invitation to sign up for upcoming meet roles.
  • Meet Manager Report – Presented by Ngassam Ngnoumen for Huong Belpedio
    1. Candace Twiss and Andy McNab will be meet managers for the Spring Invitational.
  • Officials Report – Presented by Ngassam Ngnoumen for Mark McDermott
    1. No activity reported.
  • Parent & Student Rep Reports: Amy Boland (8U); (AG); (SR)
    1. Student Reps – No activity to report
    2. 8U – No activity to report
    3. AG – No activity to report
    4. SR – No activity to report
  • Co-President’s Report: Presented by Martha Corneck and Ngassam Ngnoumen
    1. Recognition Night Banquet
      • Positive feedback on the venue, food and presentations.
      • There were 300 attendees. The largest ever hosted.
      • Suggestion: possibly adding another screen in the back of room for easier viewing.
    2. Barbeque
      • Difficult to plan given meet schedule and school calendar for Spring / Summer. Should consider possibly doing a fall social instead and incorporate Expo, so it crosses all groups.
    3. Nominating Committee Update
      • It is progressing well. Will have slate available soon in order to present at Annual Meeting.
    4. Wrap Up
      • Annual meeting on June 14th and Annual Reports need to be available.

Lorraine Kennedy moved to adjourn the meeting and Kerry Steele-Rubin seconded. All voted in favor. The next meeting is slated for June 14th, 2018 and will be the official Annual Meeting.

Respectfully submitted
Lorraine Kennedy
Water Rats Parents’ Club