July 2012

Minutes from Board Meeting on June 29, 2012


Sylvia Ortega, Chris Gannon, Kathy Santarella, Sandy Morrison, David Blansfield, Betsy Auray, Martha Corneck, Adrienne Johnston, Ronald Wimer, Adrienne Williams and Ellen Johnston.

PET-­WRAT Report

Kathy Santarella reported that to date an estimated 83 families have earned enough points to receive PET–WRAT refunds. Another 43 families have earned a portion of their required points. They will be fined if they do not volunteer at championships. An estimated 16 families have not volunteered at all this season. Of those families, only five have been excused because of illness other reason.

USA Swimming Report

Chris Gannon reported that 52 families have escrow accounts in deficit. They must top up their accounts before their children can swim at long course championships.

More families are running a deficit than in past years. Chris attributed this to increased meet-­‐entry fees.
Ronald Wimer made a motion to increase the USA Swimming fees next year (as detailed below). Chris seconded the motion, which passed unanimously.

USA Swimming 2012-­2013

8/U: $300
AG: $375
Seniors: $400

Coaches Report

Ellen Johnston reported that bids for the short course season are due July 3, 2012. We are bidding on an 8/u meet for October 21st, the Freestyle Frenzy on November 10th and 11th, and the Pentathlon on January 12th and 13th.

Ellen also reported that the coaches would have practice group assignments and registration packets ready by early August. She hopes to begin registration by mid-­‐August. The deadline to register will be September 4th, tryouts will be September 5th and 6th, and practice will begin September 18th.

Treasurer’s Report

Martha Corneck reported that she is reconciling the financials for the Senior Spring Invitational and June 9/u meet. The SSI is expected to bring in more revenue than was budgeted.

Co-­Presidents’ Report

The co-­presidents and the treasurer presented next year’s proposed budget, which is zero growth. Although the budget, which is very similar to the current one, didn’t grow, the co-­‐presidents and treasurer urged the board to increase Club fees next year, since the Club almost missed its revenue targets in the current budget. (If the meets had not generated more money than expected, the Club would have been in a deficit.)

The co-­presidents and treasurer explained that the Club fee structure – which gives a large discount to families with multiple members on the team – did not raise enough money for the Club.

Martha made a motion to accept the proposed Club budget for 2012-­2013. Ronald seconded the motion, which passed unanimously. Ronald then made a motion to structure Club fees (as detailed below). David Blansfield seconded the motion, which passed unanimously.

  • PET-­WRAT Fees for 2012-­‐2013
  • Families with 1 swimmer: $300
  • Families with 2 swimmers: $350
  • Families with 3 swimmers: $400

The meeting was adjourned at 7:45 p.m.
Respectfully submitted,
Adrienne Williams
Water Rats Parents’ Club