Minutes from Board Meeting December 8, 2011
Ellen Johnston, Jacquie Tuminia, Mark Sedlak, Sylvia Ortega, Adrienne Johnston, Adrienne Williams, Martha Corneck, Sandra Morrison, Nicky Wisher, Chris Gannon, Ronald Wimer, Megan Loffredo, and briefly Jeff Boley.
Jacquie Tuminia announced that she was leaving the Family Y and moving to Atlanta because her husband had been offered a transfer. Ellen Johnston will be the coaching staff point person until the Family Y restructures the aquatics staff.
Approval of Minutes
The minutes from the November 3, 2011 meeting were approved.
Chris Gannon reported she had received the meet entries for most of the meets to date. However, she was missing information from the IMX and the NCY Qualifier. Ellen and Mark said that they would get that information to Chris soon.
Nicky Wisher requested help getting a concession’s meet manager for the Pentathlon. Mark Sedlak offered to recruit one.
The coaches asked the Parents’ Club for money to hire Mike DiNapoli to operate the timing system during the New Canaan dual meet. The Board voted unanimously to allocate the money.
Martha Corneck reported that the Club’s 990 Tax Return was complete and will be submitted to the IRS shortly. She also said she had obtained the state tax exempt certificate for North Carolina (to be used during Y Nationals). She explained that we would have to submit receipts from the trip to the state of North Carolina. and we will be granted a rebate from the state. This is different from Florida, which allowed us to avoid tax charges as they were incurred.
Martha noted that the citrus sale went very well this year. She also said that the 8/u and Freestyle Frenzy meets were a financial success and she will be able to give us the final numbers once some outstanding fees are collected and some additional expenses are paid.
Martha brought to the board’s attention the fact that we are currently under budget for non-athlete USA Swimming memberships. This may be due to the fact that officials now must be fully certified before they can non-athlete members of USA Swimming. Some officials may not yet be certified.
Jacquie requested money to order an upgrade for Meet Manager before the Pentathlon. (Meet Manager is software that is used to run the swim meets.) The Board agreed to fund the request.
A holiday practice schedule will be forthcoming. There will be no practice on December 23rd through December 26th and January 1 and 2, 2012
Jeff Boley and Megan Loffredo gave the Board an update on our pool of officials. The Parents’ Club has trained several parents to be stroke and turn officials to augment the current group. We also have a few parents who will soon train to be starters. Jeff thinks that at least one of them will continue his/her training and become a referee
Nominating Committee: Adrienne Williams asked Board members to draw up a short list of candidates to chair the Nominating Committee for 2012. The chair must be voted on during the February board meeting.
Socials and Recognition Night: The Board selected the weekend of March 23rd, 24th and 25th for the AG and 8/U socials. Sandra Morrison and Ellen will see if they can schedule the Senior social sometime in February. The Board asked Ronald Wimer to contact Bedford Middle School and arrange for Recognition Night to be on April 27, 2012.
Gift to Capital Campaign: The co-president’s reported that the Family Y’s Building What Matters capital campaign had solicited a gift from the Water Rats Parents’ Club, Inc. After some discussion, the Board voted to pledge $10,000 (1/3 of the Club’s unrestricted savings) to the Family Y’s capital campaign. The pledge will be paid in September of 2012.