Minutes for the Annual Meeting of September 7, 2017

 Board Members:

Martha Corneck (Co-President), Ngassam Ngnoumen (Co-President), Kerry Steele-Rubin (Co-Treasurer), Dan Laguna (Co-Treasurer), Lorraine Kennedy (Secretary), Sylvia Ortega (Ex officio), John Wang (Co Officials Coordinator), Adrienne Williams (Escrow Manager), Cheryl Smiley (Senior Parent Rep), Amy Boland (8/under Rep), Huong Belpedio (Meet Manager), Candace Twiss (Pet WRAT Coordinator), Scott Adler (Student Representative), Blake Rainey (Student Representative) and Ellen Johnston (Head Coach).

Also Attending:

Scott Van Kuilenburg

A quorum was achieved and the meeting was called to order. Martha Corneck acted as Secretary and prepared the minutes.

Minutes:

Martha Corneck called the meeting to order. Members present reviewed the minutes from July 6, 2017 meeting. Sylvia Ortega motioned to approve the minutes as stated. Lorraine Kennedy seconded the motion.

RESOLVED that the minutes from the July 6, 2017 meeting, as presented to the Committee, were approved.

Coaches Report

Head Coach Ellen Johnston presented her report by welcoming everyone back for a new year and season. Tryouts produced great results. The YMCA just completed shut down week and the pool deck is equipped with a new sound system and soon the new starting blocks will be delivered. The Short Course meet calendar will be out shortly. The tentative home meets are: October 8th for the 8/under meet, November 11/12th for the Freestyle Frenzy, and the Pentathlon will be held January 20/21st. Coach Johnston also stated that Sarah Grinalds received an invitation to the National Select Camp in Colorado Springs. Coach Scott Van Kuilenburg reviewed his trip to the ASCA World Coaches Clinic in DC. Coach Johnston also stated that we will also wait to see the full extent of hurricane damage and see what is needed before we decide on a team project to help. The team will also set a date for a Pink Plunge again this year for Breast Cancer Awareness month. Coach Johnston also spoke of a team project to formalize the team’s position on tech suits for all ages. A general discussion ensued.

Meet Manager’s Report

The Meet Manager, Huong Belpedio said there was nothing to report as the home meets begin next month. An inventory of the closet will be taken soon. A few more

Meet Manager’s Report (continued)

meet managers are needed throughout the year but volunteers should be found in time.

Officials Report

John Wang presented the Officials Report.

WRAT officials can always be counted on to volunteer at home and away meets. Our officials provide a professional and necessary service to assure that all swimmers

have the best possible experience at a swim meet. He said the recruiting of new officials is underway and he will make himself available at the upcoming Parents’ meetings.

Pet WRAT Report

Candace said that once registration is complete, she will set up her report for the year in Team Unify.  A few families have some points to fulfill and they were alerted as such for the upcoming Long Course Championships.

USA Swimming Manager’s Report

Adrienne Williams discussed the New Year and said most families are all set up on Team Unify. The size of the team is currently 200 swimmers and 165 families.

 Treasurer’s Report

Kerry Steele- Rubin discussed the state of the club of last year’s results. Kerry presented the financials and stated that the Parents’ Club is very close to its budget targets. The new fiscal year is beginning with a strong savings and bright future ahead.   Mrs. Steele Rubin also reminded the Board members to use the Reimbursement Cover Sheet with all expenses.

Student Representative 

Scott Adler and Blake Rainey were present as the new Student Representatives. They presented some ideas for the new year and the Board welcomed their ideas. The Board also asked that they work with the Senior Parent Representatives to set up social events.

Parent Rep reports

The practice groups were involved in many philanthropic and social activities. The reps would like to see many of these activities repeated this coming year and suggest that calendar dates are chosen early as the swim calendar fills up.

Co-President’s Report

Martha Corneck welcomed the new Board for a new season. First order of business is to make a motion accept Jackie Austin as an Age Group Representative/8under representative.  Lorraine Kennedy seconded the motion.

RESOLVED that the a motion accept Jackie Austin as an Age Group Representative/ 8under representative was approved.

A general discussion ensued regarding events for the current year and some other open Board and Chair positions such as another Age Group Representative and some meet managers.

Martha Corneck moved to adjourn meeting, and Sylvia Ortega seconded, all voted in favor. The next meeting is slated October 5, 2017.

 

Respectfully submitted

Martha Corneck

Co-President

Water Rats Parents’ Club