Minutes for the Ordinary Meeting of January 7, 2016

Board Members
Martha Corneck (Co-Pres), Ellen Johnston (Head Coach), Berkeley Murray (8/under rep), John Meehan (Treasurer), Eileen Brown (AG rep), Chrissy Gussen (8/under rep), Tracy Keblish (Officials Chair), Adrienne Williams (USA Swimming Chair), Candace Twiss (Pet WRAT Coordinator), Liz West (Senior Rep), and Eileen Brown (AG rep).

Approval of Minutes
Adrienne Johnston made a motion to approve the minutes of the December 3rd meeting, Liz West seconded the motion. All voted unanimously and carried it was.

RESOLVED, the minutes of the meeting dated December 3, 2015, with the updates from Martha Corneck and Adrienne Williams included as presented to the Committee was approved.

Coaches Report
Head Coach Ellen Johnston reported that the Pentathlon meet planning is underway and the Saturday sessions may be combined into one session. She is very excited about the upcoming meets. The Short Course season is in full swing. The coaches have been collecting notes from the swimmers for the Big WRAT/Little WRAT pen pal program. Ellen is also securing a date for the Team Photographer and it was decided that the team will also host a Pasta Championship dinner. Details on Y New England’s will be announced soon.

Meet Manager’s Report
PC is doing an excellent job running the meets and looking forward to the Pentathlon. The awards are in.

 Officials Report
There is nothing new to report.

Pet WRAT Report
Candace Twiss reported that all meets are up to date and the Team Unify system is running smoothly.

USA Swimming Manager’s Report
All families are currently in good standing.

 

Treasurer’s Report
John Meehan, Treasurer. reported the income statement is in line with the budget. The budget should still breakeven.

Parent Representatives’ Report
The Red Blue Team meet was a success. Preparations are underway for the Age Group Bowling party and the Pasta Championship dinner. The Senior Reps looked at some dates for the next social event and will connect with Ellen to discuss further.

The ESPN fundraiser is moving slowly but steady. There were some new ideas to discuss.

Co-President’s Report
Martha Corneck presented the Form 990 for the fiscal year ending 2015 to the Board.

The venue for the Recognition night was discussed. Ellen Johnston also brought up the company she has used in the past for the slide show. Martha Corneck made a motion to change the venue to the Westport Inn. Chrissy Gussen seconded the motion.

RESOLVED, the change in venue to the Westport Inn for Recognition night was approved.

The team survey was discussed. As the holidays and team events have kept everyone busy, it was decided that a survey will take place in April after Short Course is over. Martha Corneck made a motion in lieu of a formal Planning and Evaluation meeting in February that a Team Survey will take place in April. This was seconded by Tracy Keblish.

RESOLVED, a motion in lieu of a formal Planning and Evaluation meeting in February that a Team Survey will take place in April was approved.

 Tracy Keblish moved to adjourn meeting, and Liz West seconded, all voted in favor. The next meeting is slated February 2, 2016.

 

Respectfully submitted
Martha Corneck
Interim Secretary
Water Rats Parents’ Club