January 2011

Minutes from Board Meeting on January 6, 2011


Andy McNab, Martha Corneck, Sheila Stolarski, Mark Sedlak, Sandy Morrison, David Blansfield, Suzannah Rogers, Jacquie Tumminia, Ellen Johnston, Chris Gannon, Barbara Wiederecht, Adrienne Williams, Kathy Santarella, Mary McGrade, Sydney Hunter.


The minutes of the December 2nd meeting were unanimously approved.


About 1/3, or 50 families have not earned points.

We still need to fill some volunteer spots for the Pentathlon.


Athlete Protection

All officials will need to conduct a background check between January 10th and February 15th. The background check will be good for 2 years; $39.00 first time and $19.00 renewal. We are encouraging our officials to get this done as soon as possible.


There are 3 new families (4 swimmers) in the last month.

The Pancake breakfast is currently scheduled for January 29th at the Saugatuck Congregational Church. The date may have to be changed.


We are currently scheduled to run under three hours for the two Saturday sessions.

Mark will evaluate the status of our timing system, and whether we will eventually need to replace it.

Bids will be going in soon for Long Course meets. Ellen suggested possibly putting in a bid to host a meet in June.

The team picture will be taken sometime in February.

We are actively searching for someone willing to find volunteers to fill all of the Chair and Board positions.


Martha finalized a summary for 8/under October 17th activity. The 8/Under meet was slightly under-subscribed, but the Freestyle Frenzy was well attended.

Income from the Citrus Sale was above expectation.

Swim cap income collection was recorded in December.

Expected activity for January includes a CD rollover, travel meet expenses, collection of the remaining WRAT annual dues, and the expenses for Officials’ background checks.


Fundraising- The Fairfield Community Theater has been booked for the senior swimmers to raise funds for the National Team. The theater is reserved for February 13th, at 1:00. The bulk of funds will be raised through concession sales.

Planning and Evaluation Meeting- The Board agreed to hold a planning and evaluation meeting this year. Ellen will follow up to secure a moderator for the meeting.

Recognition Night- The Board voted to hold Recognition at the Patterson Club. This is still pending review of the financials to ensure that the numbers are accurate.

The next meeting will be on February 3rd, 2011.

Respectfully submitted,
Suzannah Rogers