October 2017
Minutes for the Annual Meeting of October 5, 2017
Board Members:
Martha Corneck (Co-President), Ngassam Ngnoumen (Co-President), Kerry Steele-Rubin (Co-Treasurer), Dan Laguna (Co-Treasurer), Lorraine Kennedy (Secretary), Mark McDermott (Co Officials Coordinator), John Wang (Co Officials Coordinator), Adrienne Williams (Escrow Manager), Candace Twiss (Pet WRAT Coordinator),), Blake Rainey (Student Representative) Jackie Austin (AG Rep), and Ellen Johnston (Head Coach).
A quorum was achieved and the meeting was called to order. Martha Corneck acted as Secretary and prepared the minutes.
Minutes:
Martha Corneck called the meeting to order. Members present reviewed the minutes from September 7, 2017 meeting. Candace Twiss motioned to approve the minutes as stated. Lorraine Kennedy seconded the motion.
RESOLVED that the minutes from the September 7, 2017 meeting, as presented to the Committee, were approved.
Coaches Report
Head Coach Ellen Johnston presented her report. The October 8th meet planning is underway. The coaches have begun to prepare for the November 11/12th Freestyle Frenzy. A concessions manager will be needed. The team also set a date for a Pink Plunge again this year for Breast Cancer Awareness month for October. A general discussion ensued.
Meet Manager’s Report
The Meet Manager, Huong Belpedio said all is ready for the 8/under meet.
Officials Report
John Wang presented the Officials Report.
He said the recruiting of new officials is underway and we have 2 Officials training set up at the Westport YMCA location.
Pet WRAT Report
Candace said that now registration is complete, she will set up her report for the year in Team Unify.
USA Swimming Manager’s Report
Adrienne Williams discussed the New Year and said most families are all set up on Team Unify. The size of the team is currently 210 swimmers and 180 families.
Treasurer’s Report
Kerry Steele- Rubin discussed the state of the club and said the new year is underway. Kerry presented the financials and stated that the Parents’ Club is very close to its budget targets with the Pet Wrat income above the target budget amount. This is due to the robust size of the team. The final year end financials have been reviewed and the Treasurers and Presidents will engage the CPA firm, Abramsons & Co. to prepare the Form 990.
Student Representative
Blake Rainey was present as the new Student Representatives. He presented some ideas for the new year and the Board welcomed their ideas. The Board also asked that they work with the Senior Parent Representatives to set up social events.
Parent Rep reports
The practice groups were involved in many philanthropic and social activities last year. The reps would like to see many of these activities repeated this coming year and suggest that calendar dates are chosen early as the swim calendar fills up.
Co-President’s Report
Martha Corneck welcomed the new Board for a new season. First order of business is to make a motion accept Julia Spelman as an 8under representative. Lorraine Kennedy seconded the motion.
RESOLVED that the motion accept Julia Spelman as an 8under representative was approved. A general discussion ensued regarding events for the current year and some other open Board and Chair positions such as another Age Group Representative and some meet managers. An all team email will be sent to announce open Board and Chair positions.
Martha Corneck moved to adjourn meeting, and Lorraine Kennedy seconded, all voted in favor. The next meeting is slated November 2, 2017.
Respectfully submitted
Martha Corneck
Co-President
Water Rats Parents’ Club
